Monterey Select Board
Minutes of the meeting of 12/30/13
Meeting Opened at: 9am
Select Board Members Present: Muriel Lazzarini, Chairperson, Wayne Burkhart and Scott Jenssen
Also in attendance for parts of the meeting: Susan Gallant for the Monterey News
The board met with Director of Operations, Maynard Forbes’ to review the following:
1. Maynard provided a sheet with his projected costs for the WMH property (attached). projectedWMHbudget.pdf He noted that the first thing that needs to be dealt with is creating a plan for it’s operation (maintenance, capital items, daily items, etc) and determining which department is going to be responsible for this as well as creating the necessary budget. There are still a lot of unknowns and it was decided to invite the WMH Committee to a Select Board meeting to discuss
these projections and future operations of the property.
2. The Board briefly discussed the FY15 highway budget and planned projects.
3. RT 23 project: The State requires the Town to provide engineering services throughout the project which will probably cost about $30,000 and the Town will be responsible for. Maynard is hoping to use Chapter 90 money for that.
4. Weekly reports were reviewed.
5. The grader was delivered a week ago last Friday and is being sent back as it didn’t come as specified (it didn’t come as AWD). The Corporate office is working on getting Monterey a loaner until the issue can be resolved. Scott suggested that if the loaner is only one year old and performs well Maynard should investigate the possibility of purchasing it at a reduced cost. Maynard said that he would.
6. FY15 capital purchases: Maynard explained over the last year $13,000 has been spent trying to keep the C4500 truck running. He does not recommend pushing this capital expense off any longer and recommends that it be placed on the FY15 warrant to be replaced otherwise the maintenance budget will need to be increased to keep up with the necessary repairs.
Miscellaneous Select Board Items Reviewed:
1. The Parks Department is looking for a Select Board member to sit as a judge at their chili cook off on February 18th. Scott is planning on entering the contest so Muriel and Wayne will judge.
2. Procurement seminar/presentation: the Board discussed if we would need a Chief Procurement Officer should it be decided to build a new school and/or library. A Chief Procurement Officer is only necessary when putting out RFP’s. After reading information on RFP’s on the Inspector General’s website it was agreed that a Chief Procurement Officer would not be necessary.
3. Muriel requested that Chief Tryon come in to discuss training and calls and come with a bottom line as to how much will be allowed for training (no more/no less).
4. Town reports: The Tax Collector has stated that she will be unable to provide hers until the Treasurer and Accountant have reconciled their books.
5. The Consultant hired to help the Town Accountant is coming in today.
6. Budgeting: The Board is hoping that the Finance Committee will take a more active roll this year. They meet next on January 9th at 10am. The Board will ask them to attend their January 6th meeting to discuss what the Board expects.
7. The Board discussed whether or not the Accountant should hold any bills that would cause a department’s budget to go over until that department head and the Select Board can discuss it; a final decision was not reached. The Board would also like to meet with each department on a quarterly basis to review the status of their budgets. The Board requested updated expense reports and the balances in the stabilization, reserve funds and free cash.
8. The minutes from 12.16.13 were approved as written.
9. The Board is going to write a letter of commendation to Jim Podolak for all of his help in getting our tax rate set.
10. Mail was reviewed which included:
a. Letter from Senator Downing acknowledging receipt of the Board’s testimony in support of a multi-year Chapter 90 Bond Bill.
11. Warrants were signed.
12. Executive Secretary’s weekly report reviewed.
A motion was made and unanimously approved to adjourn the meeting at: 10:40am
Submitted by:
Melissa Noe, Executive Secretary
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
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